We highly value your privacy and make this policy easily available throughout our website to assist you in understanding the handling of information in the course of using this site and in the course of dealing with The Rushcliffe Golf Club.
Sharing of Data
‘All data held by us is never shared with another 3rd party unless completely necessary for the purposes of playing golf. We do not sell or rent your contacts to another party’.
As part of certain booking process we need/are required to collect certain data to process you’re booking. Throughout the booking process we take steps to ensure that it is safely stored and not accessed improperly.
Member's contact details which contains Name, address, email address and phone number are also stored on a separate club system which is securely hosted in the UK which in turn has signed off that it is GPDR compliant. This is used to communicate with our members in respect of the services we offer and any special offers we might have. Contacts/emails from this source are sent under the legitimate interest basis for processing.
Each and every email sent out has a clear unsubscribe button should you no longer want to receive emails from us. Please note it takes up to 5 working days from hitting that button for your name to be removed. Alternatively you can always email firstname.lastname@example.org or call 01509 852959 and we will remove your name without question.
Please note that emails are not a secure means of transfer of information so please do not send sensitive information by email.
How Long Do We Store Data?
All data is securely destroyed as soon as we are not required to keep it. Club financial records are kept for 3 years in paper form and 7 years electronically as required by law. This includes how and when members paid their subscriptions. The storage of this information in this way is a legal requirement.
Data held in our club systems is held until the individual resigns as a member of the Club at which point we will remove any remaining data after 12 months. There is a clear unsubscribe button on every email for anyone wishing not to be contacted.
Right of Access
You have the right of access to any data held by us. We ask this is done in writing or by email for the sake of clarity on both sides. We have 30 days under the GPDR regulations to facilitate access to the data. We would normally be able to do this much quicker than the legally required period. All requests for access will be acknowledged with 1 working day of receipt. We will require full and proper identification such as a passport to process such a request.
You have a right to have the data erased unless it is required to be kept to comply with the law.
You have the right to have any information which demonstratively wrong corrected.
You have the right to object or restrict processing of information unless we are require to do so by law.
We have systems in place to deal and limit any breach of data whether it be in the form of hard data (files) or digital data. We are in constant communication with our IT suppliers to access if there are additional steps that we should take to improve security.
Should such a breach occur and there be a reasonable expectation that personal data has fallen into wrong hands we will follow the following steps.
- Fully assess the risk in particular looking at if there any significant risk to personal data
- Immediately work with our IT team to eliminate or reduce the risk.
- Inform the IOC as required by law.
- Assess the potential risk to anybody on our data list.
- Inform that list in a timely fashion of any risk and give best advice as to what steps to take to limit the risk.
- Work with IOC and our IT providers to ensure no further breach can occur.
All staff members receive regular training in respect of data security concerning both digital and hard copy data.
Log Files and Cookies
This website utilizes industry standard analytics packages which gathers limited information on visitors to our website automatically, and stores this anonymous information in server log files. This information may include IP addresses, browser type, basic IP information, referring pages, operating system used and date/time stamps. This information does not identify individual users; it is used only for site administration, as well as for analysis of website usage and trends.
Additionally, cookies may be used to provide easier and faster access to website features such as logins and/or repeat visits. Cookies are very small text files that are stored on personal computers for reference purposes. We do not link the information we store in cookies to any personally identifiable information you have submitted while on our site.
We use both session ID cookies and persistent cookies. A session cookie expires when your browser is closed, and a persistent cookie may stay on your hard drive for an extended period. Session cookies make it easier for you to navigate our site; persistent cookies can perform such activities as storing your password for forums or blogs so you do not have to sign in every time you visit those areas.
Below is a table of cookies used on this site. Not all cookies may be used on all pages as it depends on the specific page content.
These cookies are used by the Content Management System and are required for the system to function correctly. These cookies identify your unique session on the website. Typically used to maintain the integrity of your session while transacting information with a website.
This cookie is set in order to remember preferences in regards to cookies.
If a website page has a Twitter feed widget embedded then these cookies are added by Twitter to control the widget.
Click here for more information about the cookies used by Twitter.
You may change your website browser settings to reject cookies. To learn how to disable cookies or opt out of their usage please visit www.aboutcookies.org. Please note, however, that some cookies are essential in order to use all functionality on the Website and in the event you do reject cookies this may impair the functionality of the Website.
We have no access to or administration abilities over any cookies that are used by any advertisers on our site.
Links to Other Websites
Registration and Use of Personal Information
Registration is not required in order to use or access this website. However, this site may make forums, blogs, message boards or similar available to its users. You may be required to register for these features, particularly if you wish to leave comments or provide articles.
If you do register, and in the process provide us with personally identifiable information, rest assured that any such information you provide will not be shared with any third-party organization except with your express consent.
Please note that if you post comments or articles to any forum, blog or message board on this site, any personally identifiable information you provide in those comments or articles may be read, collated and used by anyone viewing them. As such, we are not responsible for personally identifiable information you may choose to make available through these channels.
We may also provide visitors to our website the opportunity to opt-in to receive communications from us. In this case, we ask the visitor for his or her email address. These communications will include our regular newsletter, product promotions and any other information that we feel may be pertinent to the visitor. You may opt out of receiving these communications by emailing us or by clicking on the ‘unsubscribe’ link in any email we send to you.
Again, if you provide us with your email address and/or name for the purposes of receiving communications from us, this information will not be shared with any third-party organization except with your express consent.
Access to Personally Identifiable Information
If your personally identifiable information changes, or if you no longer wish us to possess your information, you may request correction, updating, or deletion of your information by emailing us via our contact form.
We follow accepted industry standards to protect any personal information you have provided to us. However, please be aware that no method of electronic storage can ever be 100% secure. Therefore – as is the case with any organization - we are not in a position to guarantee the absolute security of your information.
You may submit any questions you may have about our security procedures by emailing us using our contact form.
We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order or legal process served on our website.